Registration with and use of the Website, for job seekers and those looking to purchase services, is free. We will process your personal data on the basis set out below as it is in our legitimate interests to do so following your registration.
What Information do we collect about you?
We collect personal data about you when you register with the Website, when we identify your profile as part of a search we are conducting and when you choose to purchase our services and/or engage us on a search. We do so in order to provide you with the recruitment services that are available as well as for administrative purposes.
The personal data that we collect includes your name, email address and telephone number. If you are seeking work or are suitable for a search we are conducting, we will also gather details of the kind of work you are looking for and your preferred work location. If you decide to provide a CV, cover letter, personal statement or other similar document or information we will keep that information for as long you want. All information gathered from Headhunting at longlisting phase is publicly accessible, and available online.
After longlisting phase, we keep notes on all contact made with candidates and clients, which includes but is not limited to; email chains; notes from phone and/or video interview conducted by Exige; stage in the recruitment process; referrals and/or relationships to other candidates/clients in the system (if relevant); and relationship to search engagements. This information is only accessible internally by Exige consultants and stored in our database hosted by Dillistone systems.
In some case, Exige may require references for candidates going through an interview process. All references are stored in our database in relation to the candidate; though, should the reference agree, their details may also be added to the database. This reference may be used in relation to future search engagements unless otherwise requested by the candidate and/or reference.
Exige record all incoming and outgoing phone calls for internal purposes only, in order to ensure the accuracy of our notes and information stored on the database.
If you decide to purchase services by contacting us through the Website we may ask you for the details needed to process any payment that is required. This information is not stored and, in most cases, we will ask for payment via BACs or bank transfer and will not require card information.
If you choose to take any questionnaires or contact forms available through the Website we will also maintain a record of your responses to and results of those communications.
What do we do with your personal data?
By registering or contacting us through the Website it is understood that candidates are actively soliciting contact from Exige about opportunities which match the candidates’ fields of interest. If you are a candidate, we will therefore make your personal data available to consultants within Exige. Information will not be shared with third parties without your express permission.
Candidates have the ability to control the extent to which personal data is shared internally, by contacting the Office Manager (Samantha Smart) on +44 1404 811 233 or by email email@example.com. Candidates can also request that any and/or all information pertaining to them is deleted, at any time. Should all information about the candidate be deleted, Exige cannot guarantee that publicly accessible information regarding the candidate will be accessed and added to the database at a later date, by Exige consultants who are unaware of the candidates’ request. We therefore recommend keeping candidates name and work title with a “Do not approach” disclaimer on the database.
Information gathered during interviews and discussions are used to assess the appropriateness of the candidate to the search being conducted and to ascertain the future suitability of roles. All views expressed by consultants and/or employees, verbally or in writing, are subjective and represent the views of that consultant, and do not necessarily reflect the views held by Exige.
For candidates, we will use your personal data to provide you with recruitment services, to manage your account and to contact you about recruitment services and/or search engagements which are relevant to your fields of interest.
For clients, we will use your personal data to provide you with excellent candidates, to manage search engagements and to keep in touch for future search opportunities. We may also use this data to help prepare our candidates for interviews within your company.
We do not engage in paid marketing and will never share your data with third parties for this purpose.
Data Sharing and Transfers
We do not share your personal data with third parties unless submitting your profile to a client in relation to a search engagement, and then only with your express permission. Our database is hosted and serviced by Dillistone Systems, however the data is maintained and owned by Exige and Dillistone have limited access to your information.
Access to your information and correction
We want to make sure that your information is accurate and up-to-date and will delete or amend any information that you think is inaccurate. Should you wish to delete any information pertaining to you within our system, please contact the Office Manager (Samantha Smart) on +44 1404 811 233 or by email firstname.lastname@example.org.
We aim to provide you with useful work-related services for the whole of your career. However, you have the right to close your account at any time and have us delete all of your personal information unless we are in the process of responding to any complaint that you make.
Cookies are text files placed on your computer to collect standard internet log and visitor behaviour information. This information is used to track visitor use of the Website, to compile statistical reports on Website activity and to help us make recommendations that are relevant to you.
How to contact us
or write to us at The Sanctuary, Higher Broad Oak Road, West Hill, Ottery St. Mary, Devon, EX11 1XJ
How do you remove your name from the database?
You can to request for your account to be closed at any time. Contact the Office Manager (Samantha Smart) on +44 1404 811 233 or by email email@example.com.
How do you unsubscribe from future mailings?
You can to request to be excluded from future mailings at any time. Contact the Office Manager (Samantha Smart) on +44 1404 811 233 or by email firstname.lastname@example.org.
How can you obtain information held about you?
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information please contact the Office Manager (Samantha Smart) on +44 1404 811 233 or by email email@example.com. Information which involves a third party (including but not limited to a reference, a client or an Exige consultant) is subject to their granted consent.
Exige International Headhunters Ltd.
The Sanctuary, Higher Broad Oak Road
West Hill, Ottery St. Mary
Devon, EX11 1XJ
Company Number 04307524. Registered in the UK.
We are committed to helping to provide excellent recruitment services to our candidates and clients in a safe and secure environment.
On these pages, you can learn more about some of the most common internet security threats, what you can do to protect yourself, and what we do to ensure your details remain secure.
Common security threats
Jobseekers are an increasingly common target for money laundering scam emails. Typically, these emails concern a job offer and the sender may claim to have found your details via a job site or recruitment company. They often offer job titles such as ‘transaction manager’ or ‘accounts assistant’.
Money laundering scams usually have five key stages:
- A jobseeker responds to a fake email job offer
- The jobseeker is asked for their bank details
- A cheque is paid into the jobseeker’s bank account
- The jobseeker is instructed to transfer a portion of the funds into another account (often via a money transfer service, such as Western Union or Moneygram) and keep the remainder as their payment
- Once the jobseeker has transferred the money, the cheque bounces and the victim is left with the debt
Falling victim to a money laundering scam is not only distressing, it can also affect credit ratings and bring victims under suspicion of criminal activity.
However, there are a number of tell-tale signs to look out for to help you spot a potential money laundering scam:
- Are you being offered an opportunity to work from home? Usually, this type of scam email includes the offer of a great opportunity to work from home as a transaction processor or similar.
- Is the salary offered realistic? Usually, the fake jobs being offered in this type of scam offer an unrealistically high salary.
- Are you being asked for bank details? Money laundering scammers will ask you for your bank details. You should never give these out to a company you don’t completely trust.
- Do you have a personal contact? In most money laundering scams, communication will be carried out entirely over email and/or instant messaging, with no telephone or face to face contact.
- Are there spelling and grammar mistakes in the email? Money laundering scam emails often originate from outside the UK
If you’re suspicious of any email you receive, please contact us including the subject line of the email you received, and the email address it was sent from.
Phishing emails are an increasingly common method used to try and gain access to personal details in order to carry out fraud or identity theft.
Typically, a phishing email will claim to have been sent by a reputable organisation and ask that you respond to the email with your username and/or password or that you enter your sign in details over a ‘secure’ connection.
Whilst phishing emails can seem very professional, there are usually a number of clues to alert you to the fraudulent nature of the emails. When reading an email claiming to be sent from Exige, you should always keep the following questions in mind:
- Are you being asked to provide your password? Exige does not use or require passwords and will never ask you to provide your password in response to an email or phone call.
- Are there spelling and grammar mistakes in the email? Phishing emails often contain spelling and grammar mistakes.
- Are you being asked to download something? If you don’t recognise a file, do not download it. Exige may send you informational documents, however, this will usually be told to you beforehand. If you are in any doubt, please do not open the document and contact us directly.
- Are you being threatened with losing access to your account? Phishing emails sometimes make it seem like you will lose access to our services unless you download something or provide sign in details. Exige will never ask you to do anything like this in order to keep you on a search engagement or maintain contact.
If you are suspicious of any email you receive from Exige please contact us with the subject line of the email, and the email address it was sent from.
Spoofing occurs when a criminal creates an exact copy of a website in order to make a fraudulent company look legitimate. A spoofed website will usually look exactly the same as the website of a legitimate company, but with a slightly different web address (e.g., ‘.biz’ instead of ‘.com’ or ‘.co.uk’). If you’re suspicious of any website you’re directed to as a result of your dealings with Exige, please contact us and we’ll investigate.
Identity theft occurs when an individual steals personal details from someone else, and uses the information to fraudulently impersonate that individual. Victims of ID theft often find that their details are used to open bank accounts and obtain credit in their name.
Identity theft can only take place where a criminal has been able to gain access to enough personal details to create false documents in another person’s name. In order to avoid becoming a victim of identity theft:
- Never give out sensitive personal information such as your bank details, date of birth, National Insurance number or a copy of your passport in relation to an email
- Look out for spelling and grammar mistakes in emails you receive
- Never give out your sign in details in response to an email
If you suspect that you’ve been a victim of identity theft, you should contact the police as soon as possible. Details on how to report a fraud can be found here.
Stay safe with SAFERjobs
To stay safe in your job search we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the SAFERjobs website for information on common scams and to get free, expert advice for a safer job search.
What you can do to protect yourself
Providing your CV to Exige is an important part of the recruitment process, and could help you to be headhunted for great roles. It’s important you provide enough information on your CV for us to contact you; however, in order to ensure your security online, you should never include any of the following in your CV:
- National Insurance number
- Driving license number
- Bank details
- Credit card details
It’s always important to be mindful of your security and safety online. Look at our top 10 tips to staying safe online to make sure you’re not putting yourself at risk.
- If it looks too good to be true, it probably is. Be wary of offers for jobs paying a high salary for working from home.
- Never provide personal details when looking for a job. There’s no need for a recruiter to request your bank details before you’ve been through the interview process and been offered a role.
- Never agree to process funds through your personal bank account on behalf of a company. Any legitimate company will have corporate accounts, so would never ask you to do this.
- Never provide your personal details over a non-secure connection. If you’re being asked to enter sign in details, look for the “https://” at the beginning of the website address.
- Don’t put personal information on your CV. Recruiters don’t need to see your date of birth or NI number on your CV.
- Look out for bad spelling and grammar. Email scams often originate from outside the UK so may not contain perfect English.
- Never provide your username and password in an email purporting to be from Exige. We’ll never ask you to provide this information in an email.
- Be wary of recruiters with no personal contact. It’s very unlikely that a recruiter would offer you a job without a telephone and/or face to face interview.
- Keep your password secure and up-to-date. Passwords should be changed at least once every three months and shouldn’t contain your name, email address or the word ‘password’.
- If in doubt, report it. If you’re suspicious about any contact you receive related to Exige, contact us and we will investigate.
If you think you have been the victim of online fraud, we recommend you report it to Action Fraud, the national fraud and internet crime reporting centre, who will be able to advise you further.
You can contact Action Fraud on 0300 123 2040, or visit their website for advice http://www.actionfraud.police.uk/
Encryption / Data
To protect your personal information Exige uses Dillistone Systems your data is stored securely. They never cache data on local machines/devices, ensuring that there is no risk of data breaches via a lost laptop or phone. Dillistone is the first specialist vendor to be accredited to the US/EU Privacy Shield and are thought leaders in terms of GDPR and data privacy, with complimentary webinars and white papers accessed worldwide.
What are cookies?
A cookie is a piece of information in the form of a very small text file that is placed on an internet user’s computer. It is generated by a web page server (which is basically the computer that operates the web site) and can be used by that server whenever the user visits the site. A cookie can be thought of as an internet user’s identification card, which tells a web site when the user has returned.
Cookies cannot harm your computer and we do not store any personally identifiable information about you on any of our cookies.
Exige Websites use two types of cookies: cookies set by Exige and cookies set by third parties (i.e. other websites or services).
If you would like more information about the cookies we use, as well as details on how to opt-out, please see below.
What cookies do we use on exigeinternational.com and exigedigital.com?
Below is a list of some of the cookies on the exigeinternational.com and exigedigital.com websites, and what each is used for:
|_ga||Google Analytics||Is used to distinguish users and has an expiration of 2-years|
|_gid||Google Analytics||Is used to distinguish users and has an expiration of 24-hours|
|Google Analytics||Is used to throttle requests and has an expiration of 10-minutes|
|CONSENT||Google Analytics||Cookie consent setting. Expires after 20 years|
|NID||Google Analytics||Contains a unique ID Google uses to remember your preferences and other information, such as your preferred language (e.g. English), how many search results you wish to have shown per page (e.g. 10 or 20), and whether or not you wish to have Google’s SafeSearch filter turned on. Expires after 6 months|
|_first_pageview||Clicky||Is used to make tracking code more efficient, so certain processes are only run on a visitor’s initial page view. It expires after 10 minutes.|
|_jsuid||Clicky||Is a random number that is generated by the Code the first time someone visits a web site with the Code installed. Its sole purpose is to better identify new and unique visitors to a web site.|
|_eventqueue||Clicky||Stores an array of mouse events that cannot be guaranteed to be logged to our servers before the current page is unloaded. These events can then be processed and logged on the subsequent page. It expires after the session.|
|Wistia||This cookie is used by video player providers to remember your position in a video should playback be interrupted|
How can I manage my cookies?
If you wish to stop accepting cookies, you can do so through the Privacy Settings option in your browser._